Effective: August 2026
This Privacy Policy explains how Ertas & Öztürk GbR, operating under the brand GB Coaching (“GB Coaching”, “we”, “us”, “our”) collects, uses and protects personal data when you visit our website, create an account, purchase or use our services, subscribe to communications, submit an application or contact us.
We process personal data in accordance with the General Data Protection Regulation (GDPR) and other applicable data protection laws.
1. Data Controller
The controller responsible for the processing of your personal data is:
Ertas & Öztürk GbR
operating under the brand GB Coaching
Isländische Straße 13
10439 Berlin
Germany
Email: gbcoaching.fit@gmail.com
2. Personal Data We Collect
Depending on how you interact with GB Coaching, we may collect and process the following categories of personal data.
Account & Identification Information
When you create an account or purchase a service, we may process information such as:
your name;
email address;
account and login information; and
information associated with your GB Coaching membership or subscription.
Purchase & Subscription Information
When you purchase a membership, Coaching Stream or other paid service, we may process information relating to:
the product or service purchased;
subscription type and status;
billing and renewal information;
transaction information; and
payment status.
Payment transactions are processed through our payment service provider, Stripe. GB Coaching does not itself store your complete payment card details.
Application & Form Information
When you submit an application for Mentorship or Personal Training, use a contact form or otherwise submit information through our website, we process the information you choose to provide.
This may include information about your training background, experience, goals, availability and other information relevant to assessing your application or responding to your enquiry.
Please do not provide medical or other sensitive personal information through general contact forms unless it is specifically requested and necessary for the service concerned.
Communications
If you contact us by email or through our website, we may process:
your name and contact information;
the content of your message;
attachments or other information you provide; and
our correspondence with you.
Newsletter & Marketing Information
If you subscribe to our newsletter or otherwise consent to receive marketing communications, we process your email address and information relating to your subscription.
We may also process information about how recipients interact with our email campaigns, such as delivery, subscription and engagement information, where provided through our email marketing platform.
Website & Technical Information
When you visit our website, certain technical information may be processed automatically. Depending on your settings and cookie choices, this may include:
IP address;
browser, network and device information;
pages visited;
referring pages or websites;
interactions with the website;
timestamps; and
cookie and similar technology information.
3. Why We Process Your Personal Data
We process personal data for the following purposes:
Providing Our Services
We process information necessary to:
create and manage your account;
provide access to Everyday Athlete;
provide Coaching Stream programming and weekly releases;
manage subscriptions;
provide Mentorship or Personal Training where applicable; and
deliver other products or services you request.
The legal basis for this processing is generally Article 6(1)(b) GDPR, where processing is necessary to perform a contract with you or to take steps at your request before entering into a contract.
Payments & Billing
We process transaction and subscription information to administer payments, renewals, billing and related customer support.
The legal basis is generally Article 6(1)(b) GDPR and, where applicable, Article 6(1)(c) GDPR where processing is necessary to comply with legal obligations such as accounting and tax requirements.
Applications & Enquiries
We process information submitted through Mentorship and Personal Training applications in order to assess your application, communicate with you and determine whether the requested service is appropriate and available.
The legal basis is generally Article 6(1)(b) GDPR, where processing is necessary to take steps at your request before entering into a contract.
General enquiries may also be processed on the basis of our legitimate interests under Article 6(1)(f) GDPR in responding to communications and operating our business.
Newsletter & Marketing
Where you have consented to receive marketing communications, we process your information for the purpose of sending newsletters, updates, educational content and information about GB Coaching services.
The legal basis is generally your consent under Article 6(1)(a) GDPR.
You may withdraw your consent at any time by using the unsubscribe option contained in our emails or by contacting us.
Withdrawing consent does not affect the lawfulness of processing carried out before your withdrawal.
Website Operation, Security & Analytics
We process technical information where necessary to operate, maintain and secure our website.
Where analytics or other non-essential technologies require your consent, they will only be used after the required consent has been obtained.
Where processing is strictly necessary for the operation or security of the website, processing may be based on our legitimate interests under Article 6(1)(f) GDPR or another applicable legal basis.
4. Squarespace
Our website and digital coaching platform are hosted and operated using Squarespace.
Squarespace provides services including:
website hosting;
member accounts and login functionality;
digital content hosting;
Coaching Stream content delivery;
forms;
email campaigns;
website analytics; and
related website functionality.
When you interact with our website, Squarespace may process personal data on our behalf and, for certain technical information, may also process information under its own responsibility.
Information may include account information, form submissions, website interactions, browser and device information, IP addresses and other technical information necessary to provide and secure the platform.
For more information about Squarespace's processing of personal data, please refer to Squarespace's Privacy Policy.
5. Stripe
We use Stripe to process payments for GB Coaching products and subscriptions.
When you make a payment, Stripe may process information including:
your name;
billing information;
payment method information;
transaction details;
device and technical information; and
information required for fraud prevention, security and regulatory compliance.
Stripe may process personal data as a processor on our behalf and, for certain activities, as an independent controller.
GB Coaching does not receive or store your complete payment card details.
For more information about Stripe's processing of personal data, please refer to Stripe's Privacy Policy.
6. Email Communications
We use Gmail to manage certain business and customer communications.
If you contact us by email, personal data contained in your message and subsequent correspondence may therefore be processed using Google's email infrastructure.
We use Squarespace Email Campaigns for newsletter and marketing communications.
7. Cookies & Similar Technologies
Our website uses cookies and similar technologies.
Some cookies are necessary for the website to function, including functionality relating to security, accounts, sessions and other essential website features.
Other cookies and technologies may be used for analytics or similar purposes and, where legally required, will only be activated after you have provided consent.
You can manage your cookie preferences through the cookie controls provided on our website.
Further information about the cookies and similar technologies used by our website is available in our Cookie Policy.
8. Sharing Your Personal Data
We do not sell your personal data.
We may share or make personal data available to service providers where necessary to operate GB Coaching, including:
Squarespace, for website hosting, member accounts, digital content, forms, analytics and email campaigns;
Stripe, for payment processing and subscription administration; and
Google, in connection with Gmail and business communications.
We may also disclose personal data where required by law, regulation, court order or another legally binding obligation, or where necessary to establish, exercise or defend legal claims.
9. International Data Transfers
Some of the service providers we use operate internationally and may process personal data outside Germany or the European Economic Area.
Where personal data is transferred to a country that does not benefit from an adequacy decision of the European Commission, appropriate safeguards will be used where required by applicable data protection law. These may include Standard Contractual Clauses or another legally recognised transfer mechanism.
Where applicable, providers may also rely on an approved data-transfer framework or other lawful transfer mechanism.
10. How Long We Keep Your Data
We retain personal data only for as long as necessary for the purposes for which it was collected or as required by applicable law.
Retention periods may vary depending on the type of information.
For example:
account and membership information may be retained for the duration of your account or contractual relationship and for an appropriate period afterwards;
transaction, invoice and accounting information may be retained for the periods required under German tax and commercial law;
application and enquiry information may be retained for as long as reasonably necessary to process and follow up on the application or enquiry;
newsletter information is generally retained until you unsubscribe or withdraw your consent, subject to information we may need to retain to document that withdrawal or prevent further marketing; and
correspondence may be retained where reasonably necessary for customer service, contractual, legal or record-keeping purposes.
When personal data is no longer required, we will delete or anonymise it where appropriate, subject to any applicable legal retention requirements.
11. Your Data Protection Rights
Subject to the requirements and limitations of applicable law, you may have the right to:
request access to personal data we hold about you;
request correction of inaccurate or incomplete personal data;
request deletion of your personal data;
request restriction of processing;
receive certain personal data in a portable format;
object to processing based on legitimate interests; and
withdraw consent at any time where processing is based on consent.
Where processing is based on consent, withdrawal of consent does not affect the lawfulness of processing carried out before the consent was withdrawn.
You also have the right to lodge a complaint with a competent data protection supervisory authority.
The supervisory authority responsible for data protection in Berlin is the Berliner Beauftragte für Datenschutz und Informationsfreiheit.
To exercise your rights regarding personal data processed by GB Coaching, please contact us using the details provided below.
12. Automated Decision-Making
GB Coaching does not currently use personal data to make decisions based solely on automated processing that produce legal effects or similarly significant effects concerning you.
13. Data Security
We take reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.
However, no internet-based service or electronic storage system can be guaranteed to be completely secure.
14. Changes to This Privacy Policy
We may update this Privacy Policy where our services, technology, data-processing activities or legal obligations change.
The current version and effective date will be published on our website.
Where a change materially affects how we process your personal data, we will provide additional notice or obtain consent where required by applicable law.
15. Contact
For questions about this Privacy Policy, the processing of your personal data or the exercise of your data protection rights, please contact:
Ertas & Öztürk GbR
operating under the brand GB Coaching
Isländische Straße 13
10439 Berlin
Germany
Email: gbcoaching.fit@gmail.com